Department cards are used in place of requisitions for on-campus services or wherever Flyer Express is accepted.
Types of Department Cards
There are 3 types of accounts you can choose from:
- Flyer Express - This account functions like a debit account. Money is put on the department card in the Flyer Express account. When the balance gets low, the department adds more money. The Flyer Express account can be used at the Bookstore, dining halls, off-campus vendors and locations currently accepting Flyer Express.
- Dining Dollars - This account functions like a debit account. Money is put on the department card in the Dining Dollars account. When the balance gets low, the department adds more money. The Dining Dollars account can only be used at the Dining facilities on Campus; i.e. KU, Barrett, Marycrest, Virginia Kettering, The Galley and The Emporium.
- Charge - This account functions like a charge account. At the end of every month, the department is invoiced for the amount of money spent. The inclining account can only be used at the dining facilities on campus; i.e. KU, Barrett, Marycrest, Virginia Kettering, The Galley and The Emporium.
Department cards are the responsibility of the departments requesting them. If a card is lost or stolen, it must be reported immediately to the Campus Card Services Office.Top
Bookstore Discount with Department Flyer Express Card
The Bookstore has agreed to give the departments a discount on selected items they purchase from the Bookstore when a department card is used. The discount is the same discount received when a department uses a Requisition for on-campus services. The only account valid for this discount is a Flyer Express account and it must be on a department card. A Flyer Express account on an employee personal card will not qualify for this discount.Top
Department Card Auditing
The Internal Audit department conducts annual audits on departmental card transactions. Your department will be responsible for submitting original receipts and the business purpose associated with each purchase made. The business purpose can be written on the back of each receipt. Failure to submit timely audit reports may result in cancellation of the department card.Top