University Travel and Travel Expenses

Travel Arrangements

The University of Dayton has an on campus travel office managed and operated by Altour Travel. Their office is located in the main lobby of Kennedy Union. They are available for business, personal and student travel. Prospective travelers should call the Travel Office (ext. 9-4554) in order to place airline and hotel reservations. Give them your desired itinerary and the account number to be charged. They will make the reservations, write the airline tickets, and bill the University. Tickets should be picked up at the Travel Office, Kennedy Union Lobby.

To create traveler profile(s) and receive instructions to use this service, send an email to ud@altour.com for assistance or complete the Altour profile form (pdf) and email it back to ud@altour.com.

The current mileage reimbursement rate is $0.560 per mile for the usage of a personal vehicle when used for business travel. For detailed information regarding the proper procedures for business travel and reimbursements for business travel, please see the Travel and Entertainment/Guest Care Policy.

Diner's Club Card

A personally liable Diner’s Club program is made available to University employees who travel on University-related business. There are no fees or personal credit checks against the employee. The Diners Club Charge Card is to be used to pay for any University-related business expense for which a charge card is accepted (including, car rentals, conference fees, lodging, meals, entertainment, etc.). The employee is directly responsible for prompt payment, within 45 days of post date, to Diners Club for all items billed on that statement. All properly authorized and documented charges will be reimbursed by the University (refer to Expense Reporting and Documentation, section 17).

Diner' Club will cover the loss damage waiver when renting a vehicle. It does not cover loss damage for rental vans. Please see complete information in the Travel and Entertainment/Guest Care Policy.

For a Diner's Club application please see  Diner's Club Form (pdf). This application should be completed and returned to Purchasing in St. Mary’s room 403 or faxed to 937-229-2593. 

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