University International Travel Policy
The University of Dayton's Center for International Programs (CIP) will monitor travel information issued by the U.S. State Department (DOS) and the Center for Disease Control (CDC).
For University-sponsored and organized instructional programs, including faculty-led instruction and other sponsored course work/research, in countries or specific areas within countries for which the DOS has issued a Travel Warning, or the CDC has issued a Travel Health Warning:
- The University will suspend all programs.
- The University will review on a case-by-case basis requests for waivers from the program director or administrator (see waiver requests below).
If a warning is issued after the program is underway, the University's International Response Team (IRT) will review each situation on a case-by-case basis to determine the appropriate course of action.
- Refunds will be evaluated on a case-by-case basis and may depend on specific service provider refund policies.
For individual travel by students, faculty, and staff who have University funding to pursue research, study or other University-related business in countries or specific areas within countries for which the DOS has issued a Travel Warning, or the CDC has issued a Travel Health Warning:
- The University will not provide funding for undergraduates.
- The University will not provide funding for faculty, staff, or graduate/professional students for a country where a mandatory evacuation order has been issued.
- The University will review on a case-by-case basis requests for waivers (see waiver requests below).
- If a warning is issued after the program is underway, the University will review each situation on a case-by-case basis to determine the appropriate course of action. In general, the University will not require the traveler to reimburse already expended funds. However, the University reserves the right to terminate remaining funding.
- Should a traveler have concerns and decide to return home based on lower-level travel warnings, the University will not require the traveler to reimburse expenses already incurred.
Travel Warnings are issued when the U.S. State Department recommends that Americans avoid a certain country. Travel Health Warning is a recommendation issued against nonessential travel to an area because a disease of public health concern is expanding beyond the locales or populations that were affected initially. The purpose of a travel warning is to reduce the volume of traffic to affected areas, limiting the risk for spreading the disease to unaffected areas.
Requests for a waiver will be considered under limited circumstances. Waiver requests should be submitted to the Center for International Programs and include the following:
- A description of the learning, service, and/or research objectives of the trip.
- The importance of the program to the educational, research, service, or professional development of the group or individual.
- The political and physical conditions at the proposed site that could impact health and safety.
- The level of risk to the individual or group health and safety, including the traveler(s) knowledge of the area and conditions.
- A description of travel conditions within the country and an evacuation plan should it become necessary.
- A signed waiver for each traveler
In addition to review of the warnings in question and the required waiver, the University's CIP will seek to obtain information regarding the actions of U.S. companies and organizations in country (e.g. are families of employees being asked to leave). The CIP will also make every attempt to contact the U.S. Embassy or Consulate, as well as Catholic organizations in country to obtain additional information and advice on the situation. The IRT will review the waiver application along with the additional information collected by the CIP and make a recommendation. The CIP will make the final decision regarding travel waivers. There is no appeal process for waivers that are denied.