Reserve Information for Faculty

Bring material to the circulation desk with a completed reserve request form and a course syllabus. Requests will not be processed without this information.

Complete one request form for each course.

Material should be submitted no later than one week before the material is needed.

Types of material that can be placed on reserve

Materials owned by Roesch Library, a university department, or the instructor may be placed on library reserve.

Photocopied materials may be placed on Electronic reserve. (Disclaimer: Roesch Library is not responsible for damage to personal property placed on reserve or loss of personal property if use of a security tag is declined.)

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When submitting photocopied material to be placed on reserve, it is important to remain copyright compliant. In an attempt to adhere to copyright compliance - photocopied materials being put on reserve for a course must be accompanied by a Reserve Request Form. When signed by the faculty member indication is made that the instructor is following the Copyright Law (PL94-553, title 17 US Code). At the end of the semester items will be withdrawn from the reserve list and returned. A newly signed and dated form must accompany the materials if they are used again at a later date. (Personally written material is exempt from copyright compliance). The forms are kept on file for that semester for reference as needed.

Examples of copyright compliant materials that can be placed on Electronic reserve include:

  • Syllabi
  • Class notes, assignments, or exams
  • Excerpts from books (Entire books cannot and will not be placed on Electronic reserve)
  • An article(s) from periodical or newspaper
  • A short story, essay or poem
  • A chart, diagram, picture, cartoon, etc. from a book, periodical or newspaper

For more information, please visit the following online resources on copyright and fair use:

Fair Use Checklist

Copyright on Campus

Obtaining Copyright Permissions

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Guidelines for submitting photocopied materials

  • All photocopied materials should be submitted on single-sided 8 1/2" x 11" sheets of paper.
  • It is the instructor's responsibility to provide a high resolution, clean, and legible copy, contrasting print, and background, to ensure quality in the scanned material.
  • Photocopied materials should be submitted in the same order as in the syllabus along with clear instructions from the professor concerning article titles and placement requests.
  • Photocopied materials should be separated in an easily distinguishable fashion. For instance, you may use a single page color divider, paper clips, or Post-its. Please, DO NOT use staples.
  • Articles more than 25 pages will be divided into part 1, part 2, etc.
  • Titles should be clearly written on the first page of each article or the provided article divider.

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Length of Time Needed to Process a Reserve Request

All requests are processed on a first come, first serve basis. Reserve requests are usually processed within one week of their submission date. Processing time may take longer during the beginning of the semester. When a request is processed, the instructor will receive an email confirmation.

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Removal of Materials from Reserve

All reserve (both print and electronic) material is removed from reserve at the end of every semester. It is the responsibility of the instructor to contact the library about subsequent future use.

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