Requesting Extended Stay & Early Arrival
When and How to request EX/EA
The application for extended stay and early arrival opens approximately one (1) month prior to the extended stay/early arrival period and closes approximately one (1) week prior to the beginning of the extended stay/early arrival period.
All requests can be submitted HERE.
The application will become available for Winter Break 2013-2014 extended stay or early arrival requests on: Friday, November 1, 2013.
The deadline to request extended stay or early arrival for Winter Break 2013-2014 is: Sunday, December 1, 2013.
Instructions for U.D. Departments sponsoring groups
Beginning with Winter Break 2013-2014, U.D. Departments are required to submit their group title and contact information to Housing and Residence Life. Departments will be contacted on October 1, 2013 and October 15, 2013 to provide their group title and department contact information. This information will later be added to a list of options from which students will have to choose when applying for EX/EA.
Students will access the housing portal to apply for EX/EA. Students affiliated with a group will select his/her group and continue through the application. It is the sponsoring department's responsibility to notify students in their group to apply for extended stay and/or early arrival. Students not affiliated with a group and who want EX or EA for personal reasons will select the "Personal Convenience" option.
Due to the last minute nature and volume of late requests, we cannot guarantee that requests received after the deadline dates will be handled immediately. Requests will be addressed on a first come, first served basis and need to be received in writing to email@example.com. Please see pricing for additional information about late requests.
Instructions for students filling out the application:
1. A UD login is required to access the application.
2. One application should be submitted for each EX or EA term requested.
NOTE: All students must have a housing contract with the University of Dayton to be considered for extended stay or early arrival. Students who do not have housing contracts will not be considered.
3. Student Information needed in order to complete the application: a) Student's first and last name, b) Student's ID# (9 digits only, include any leading zeros)
4. Reason for the Request. A detailed reason for the request is necessary for the request to be considered.
All requests for extended stay or early arrival must be sent through Housing and Residence Life and approved before students are notified. Departments must not promise students that they can arrive or depart outside of the advertised extended stay/early arrival dates provided and without prior approval from Housing and Residence Life.
Submission of the Extended Stay/Early Arrival request form does not guarantee approval. Housing and Residence Life reserves the right to review the request and approve or deny accordingly. The designated department representative and the student will receive a decision via their official University of Dayton e-mail address.