Requesting Extended Stay & Early Arrival
When and How to request EX/EA
The request form for extended stay and early arrival opens approximately one (1) month prior to the extended stay/early arrival period and closes approximately one (1) week prior to the beginning of the extended stay/early arrival period.
All requests can be submitted HERE.
The request form will become available for May 2013 extended stay or early arrival requests on: Monday, April 1, 2013
The deadline to request extended stay or early arrival for May 2013 is: Friday, April 26, 2013
Department requests versus Individual requests
As a general rule, students will not be able to request extended stay or early arrival without department sponsorship. Therefore, individual requests will not be accepted. If a student and/or parent has a special circumstance that requires evaluation, the student and/or parent can contact Housing and Residence Life at (937) 229-3317 for assistance.
Departments requesting early arrival for groups of students must provide one (1) date by which they would like for students in their group to arrive to their University of Dayton housing. Students approved for early arrival will still receive e-mail confirmation from Housing and Residence Life, but it will be the Department's responsibility to communicate the arrival date to the members of their group prior to the requests being made.
Late Requests
Due to the last minute nature and volume of late requests, we cannot guarantee that requests received after the deadline dates will be handled immediately. Requests will be addressed on a first come, first served basis and need to be received in writing to housing@udayton.edu. Please see pricing for additional information about late requests.
Instructions – Filling Out the Form:
1. A UD login is required to access the form.
2. One request form should be submitted for each student.
NOTE: All students must have a housing contract with the University of Dayton to be considered for extended stay or early arrival. Students who do not have housing contracts will not be considered.
3. Student Information needed in order to complete the form: a) Student's first and last name, b) Student's ID# (9 digits only, include any leading zeros)
4. Select the appropriate billing option
a) Charge to Department – A University account number is required for this option. The University account number provided will be used to invoice charges for the student's stay once the extended stay or early arrival period has ended.
b) Charge to Student – Departments wishing for students to be charged individually will have the option to select “Charge to Student” on the form. All fees acquired for the extended stay or early arrival period requested will be charged to the student’s account once the extended stay or early arrival period has ended.
NOTE: Departments and students will be charged based on dates requested.
5. Reason for the Request. A detailed reason for the request is necessary for the request to be considered.
6. Requested arrival and departure dates. Departments will need to indicate the requested arrival and departure dates.
Approvals
All requests for extended stay or early arrival must be sent through Housing and Resident Life and approved before students are notified. Departments must not promise students that they can arrive or depart outside of the advertised extended stay/early arrival dates provided and without prior approval from Housing and Residence Life.
Submission of the Extended Stay/Early Arrival request form does not guarantee approval. Housing and Residence Life reserves the right to review the request and approve or deny accordingly. The designated department representative and the student will receive a decision via their official University of Dayton e-mail address.