Frequently Asked Questions

GENERAL INFORMATION

1. When is the Housing Lottery?
Lottery applications open on March 4, 2013 and close on March 15, 2013. Below are key dates pertaining to the 2013 assignment process for returning students.

March 19: 6-person sophomore priority numbers emailed to group leaders
March 20: 6-person sophomore groups select property
March 21: applications re-open for sophomores to regroup and new groups to form
March 22: application closes @4:30 pm
April 2: lottery group priority numbers emailed to group leaders
April 3: sophomores select property
April 5: junior, senior, and fifth year groups select property

2. How can I learn more information about the lottery?
Housing and Residence Life is hosting two information sessions as a way to inform students about the 2013 assignment process The dates, times and locations are below:

Tuesday, March 5, 2013, from 5:30pm-6:30pm in the Kennedy Union Barrett Dining Room

On March 6, March 7, March 12 and March 13, the housing assignment staff will be available from 4:30-7:00pm in the housing and residence life suite, located in 210 Gosiger Hall, to answer any questions students may have regarding the assignment process.

3. What housing options are available for sophomores?
For sophomore groups who have registered for the six person lottery, the housing options that are available are Garden apartments and Campus South apartments. For sophomore groups who have registered for the four person lottery, the housing options that are available are Garden apartments, Marianist Hall quads, and Virginia Kettering suites. For sophomores who have registered for the two person lottery, the housing options that are available are 819 Irving, Marianist Hall double rooms and Campus South two person apartments.

4. What housing options are available for juniors and seniors?
Houses are available as part of the two, three, four, five, six, and eight person lotteries. Caldwell apartments, Lawnview apartments, South Quad Garden apartments and Irving Common apartments are also available for junior and senior groups that are registered for the four person lottery. Single apartments are also available for juniors and seniors who have identified as a single person group.

5. When will students know how many properties are available for the lottery?
The week of March 4, 2013 is when students will know how many properties will be available for the lottery.

6. Is there a way that I can view the properties located in the student neighborhoods?
Housing and Residence life has created a property viewer that will allow students to view properties. The property viewer will be available during the week of March 4, 2013.

APPLICATION PROCESS

7. If we don't have enough group members to register for the sized lottery that we want, can our group still apply?
As an expectation of the assignment process, all groups must be complete in order to participate in the lottery for which the group has applied. For example, if your group wants to apply for a 6 person house/apartment, you must have 6 students in your group.

8. If we do not have enough group members to register for the sized lottery that we want, will the assignment staff add other students to our group's application?
The assignment staff will not add students to your group's application.

9. How can I find other students to complete my group's application?
To find potential roommates, go to the University of Dayton Housing and Residence Life page on facebook to find other students to complete your application.

10. What happens if a group member drops from our group before registration closes?
An automated email will be sent to the group leader indicating that a member has left the group. Upon receiving the email, the group leader will need to identify a new student to join the group. Once the student has been identified, the group leader will provide the group's name and password to the new student. After the student has joined the group, the group leader will need to re-verify group.

GROUP PRIORITY AND SELECTION

11. How will my group's priority be determined for the lottery for which we are registered?
Groups are ordered by the combined result of each tie-breaker below as needed:
a. First tie-breaker: is by group classification, which is determined by start term, the semester the student started (or would have started if the student was a transfer). Classification cannot be higher than a fifth year. As it pertains to group classification, please consult the information below.

Sophomore= 2*
Junior= 3
4th year senior= 4
5th year senior= 5

Note: To determine your group's classification, add the total number of people in your group based on the individual classification numbers. For example, if four juniors are registered for the four person lottery, the group's classification is 16.
b. Second tie-breaker: if needed, is by conduct points which are accrued between February 1, 2012-January 31, 2013.
c. Third tie-breaker: if needed, is determined by your group's credit hours that were completed by December 31, 2012.
d. Fourth tie-breaker: if needed, is by a random number with the lowest number going first.
For example a 4-person house lottery would be ordered as follows:

*Please note that the sophomore priority does not contain the credit hour tie-breaker.

12. Do all group members need to be present to select housing in the lottery?
Your group leader is the only person who needs to be available to select property. Your group leader will also assign each group member into the selected property. Please note that lottery selection can be made from any computer with web accessibility.

13. How much time does the group leader have to make a selection?
Each group leader is given five minutes of exclusive time to select housing. After your five minutes of exclusive time has elapsed, the next group will be allowed to log in to select property. We highly recommend prioritizing your housing options before your allotted time so as to alleviate any stress and anxiety in selecting property.

CONDUCT POINTS AND CREDIT HOURS

14. What is the calendar for conduct points and how are points applied?
Any conduct points accrued between February 1, 2012, and January 31, 2013, will impact a student's housing options for the 2013-14 academic year. Conduct points are only applied when a student has been documented AND found responsible for committing a policy violation. Housing and Residence Life staff is not permitted to share a student's conduct record or points with another student. Therefore, unless a student is honest with you about his/her record and points you will not have a complete picture of that student's conduct history.

15. If I did not complete Alcohol EDU, will I receive conduct points?
Yes. Any first year student who did not complete Alcohol EDU will receive 200 conduct points.

16. If I want to know which University policies have conduct points, where can I locate that information?
Please go the housing and residence life website at http://www.udayton.edu/studev/housing/current/retention/disciplinary_housing_points.php to locate this information.

17. How is it possible that students who have been disruptive or have been documented receive preferred housing over students who have not been documented?
As in any community, there will be individuals whose disruptive behavior is noticed by other community members but not brought to the attention of an authority. This is also true at the University of Dayton. Within our community, there are individuals who have either have been disruptive or have been documented for policy violations. Neither of these situations necessarily will result in conduct points, given that points are only applied when a student has been documented AND found responsible for committing a policy violation.

18. If I want to know if I have conduct points, who can I contact?
You can contact the department of housing and residence to find out if you have conduct points. You will need to come to the housing and residence life office located in 210 Gosiger Hall in person with your student ID card to obtain your conduct points. Conduct points will not be shared over the telephone.

You can also go to the housing and residence life website at http://www.udayton.edu/studev/housing/current/retention/disciplinary_housing_points.php to view the list of policies that have conduct points. To determine your conduct point total, add all the points that you received for the policies that you were found responsible for violating between February 1, 2012, and January 31, 2013.

19. If I have questions about the accuracy of my conduct record, who should I contact?
Questions regarding the accuracy of your conduct record should be directed to the Office of Community Standards and Civility.

20. If I need to verify my credit hours where do I go?
You will need to go to porches to verify your credit hours. Should you have questions about the accuracy of your credit hours, consult your academic dean.

HOUSING OPTIONS AFTER THE LOTTERY

21. What happens if our group is unsuccessful in obtaining property through the housing lottery?
Sophomores who are unsuccessful in obtaining property through the lottery will be assigned into vacant spaces in sophomore housing. Juniors and seniors who are unsuccessful in obtaining property through the housing lottery will be offered unclaimed properties within the lottery for which the group applied. The assignment staff will use the groups' priority numbers to determine the order by which properties will be offered in each respective lottery.

22. Can junior or seniors regroup and request a different sized property?
Juniors and seniors can regroup and request a different sized property. In these cases, the newly formed groups will be placed below existing groups who applied for the property through the housing lottery.

23. What happens if a group member decides to co-op or study abroad?
Students who study abroad or co-op have the option of paying a $300 reservation fee that will guarantee their space when they return for the spring. This will create a fall only vacancy in the house. The students remaining in the house can either fill the fall only vacancy with another student or accept a student assigned by the housing assignment staff.

24. What happens to my housing if we lose a group member after lottery?
If your group is able to secure another student with either the same or better classification and number of credit hours than the student who left your group, your group will be able to maintain your property. Another option for maintaining your property is to accept a student assigned by the housing assignment staff.

In the event that you cannot secure another student with the either the same or better classification and number of credit hours and you are unwilling to accept a student assigned by the housing assignment staff, then you will lose your property. The housing assignment staff will reassign your group to a new property that is reflective of the size of your group.

25.If I did not participate in the housing lottery can I still have housing?
Any sophomore student who did not participate in the lottery will be assigned into sophomore housing before the summer break. In July, juniors or seniors who did not participate in the housing lottery and desire to live university housing, can contact the housing assignment staff to access a list of available properties.

Cancellation

• Once a student selects or receives an assignment, UD's cancellation policies found at Step 3 Housing Contract of a student's housing application found at myhousing.udayton.edu become effective.
• If a student is part of a roommate group and deletes their name from the roommate group, then the group's size will change and will determine what lottery the group is able to participate within. Sophomore groups have to be 2, 4, or 6.
• All first-year and second-year students are required to live in UD housing unless commuting from a parents permanent residence within 40 miles of UD. Please see UD's housing cancellation policies at Step 3 Housing Contract of a student's housing application found at myhousing.udayton.edu.
• Complete online form at http://www.udayton.edu/studev/housing/forms/index.php if wanting to cancel housing contract.