Aerial photograph of the Immaculate Conception Chapel

Sophomore Process FAQs

Q: What if I can’t find a roommate but I want to live in space that requires roommates?

A: There are tools in portal to help find a roommate.  However, these tools are limited and can only be used to find students that are registered, but not already in a group.  Some students have reported that they have found success using social media (Facebook, Twitter, etc.) to find roommates.  An important change in the process for 2014 is that to rank a room type the group does not need to complete fill the space. Groups of 2, 4 and 6 students can be created and apply for all room type.

Q: What if someone in my group drops? Will we lose our preferred housing?

A: As long as 50% of the room remains, you can keep the space you receive in the assignment process.  If you have a vacancy, you will have two weeks to fill the vacancy before it will be made available for other students to select.

Q: What happens if we live in a Designed Living Experience and fail to meet the expectations stated for that assignment?

A: If you fail to meet the expectations of a Designed Learning Experience, you can be removed from the preferred housing.  Additionally, failure to meet the expectation of a Designed Learning Experience will also have implications on your assignment for the following year.

Q: What happens if the number of those interested in a Designed Living Experience (e.g. Ethics in Action) exceeds the number of spaces available?

A:  During the 2014-2015 academic year, groups will be prioritized based on a random year.  Those groups that are not assigned to a Designed Learning Experience will be automatically included in the general housing assignment process.

Q: What is the difference between the old “lottery” and the new process?

A:  The previous process centered on a 5 minute window where students needed to select from available properties.  This process created a lot of anxiety and provided no agency to enable students to improve their housing based on choices that they made.  The new process is moving towards a system where the more engaged a student is in the residential curriculum, the better their housing.  Students will no longer be required to log into a system to pick property during a window.  During the application process, a student will rank their housing priorities.

Q: What happens if our 6-person group does not get our first priority housing option of a 6-person apartment? How will the group of 6 be split? How is it decided who gets to stick together as a 4-person group? How will the two groups then get their own numbers?

A: The housing assignment process is designed to keep groups close in proximity when they need to be split to fit into a prioritized room type that does not match the size of their group.  For example, when a 6-person group is placed into a 4-person room, each roommate pair is assigned in a way that will ensure that two of the roommate pairs will be in the same apartment and that the other roommate pair will be in close proximity.  Unfortunately, a group cannot designate which roommate pairs will be in the same room. 

Q: Does GPA impact the housing assignment?

A: GPA does not affect a group priority in the 2014-2015 assignment process.

Q: Are there conduct points? What if I am on probation?

A: Conduct points are no longer used in either the sophomore assignment process or the Jr/Sr assignment process.  Students on probation may not be eligible for special interest as a junior or senior;  however, being on probation does not preclude a student from being in a Designed Learning Experience.

Q:Does everyone who requests a Designed Learning Experience get to participate in one?

A: No.  There is limited space in each of the Designed Learning Experiences.  The following chart has the number of rooms and beds that are available for each Designed Learning Experince:

 

Designed Learning Experience

Number of Rooms

Number of Beds

Conversation Partners

11

44

Substance Free

29

128

Servant Leadership

29

128

Honors

18

84

Q: What are the expectations of living in a Designed Learning Experience?

A:  Each Designed Learning Experience has expectations that are unique to that experience.  A complete list of the expectations can be found on the housing website, http://housing.udayton.edu

Q: Would I get kicked out of the Designed Learning Experience if I didn’t participate? What if my roommate didn’t?

A: Not meeting the expectations of a Designed Learning Experience can result in loss of priority housing.  It can also have an impact on your housing for the subsequent year.  Each student is responsible for their own actions.  You cannot lose your assignment based on the behavior of your roommate (unless more than 50% is removed from the assignment – See Occupancy Question #1).

Q: If we choose the Substance Free Designed Learning Experience and one of our roommates gets caught drinking, does everyone get kicked out?

A: No.  Each student is responsible for their own actions.  You cannot lose your assignment based on the behavior of your roommate (unless more than 50% is removed from the assignment – See Occupancy Question #1).  However, one of the expectations involves creating an environment that promotes an environment that is free from alcohol and drugs.  If the culture of the room is not consistent with this expectation, the students could lose their priority assignment.

Q: Can you participate in the process as a group of 3?

A: No.  Only groups of 2, 4 and 6 can participate in the Sophomore process.  Individuals can elect to be placed in the Conversation Partner’s Designed Learning Experience or elect to be placed into vacancies in other room types.

Q: What happens if my roommate has a co-op, internship, or study abroad experience?

A: If your roommate is co-oping outside a 40 mile radius from campus or if they are studying abroad, you can choice another person fill that vacancy.  Depending on the semester in which a student is co-oping or studying abroad, they may be able to hold their room with a $300 hold fee.  In either case, you will not be required to forfeit an assignment if a student is co-oping or studying abroad.

Q: Are the chances of a group getting split up pretty much the same in a Designed Learning Experience and general housing?

A: Yes.  A group will only be split up when there the size of the group does not match the size of the room that has been prioritized.  The housing assignment process is designed to keep groups close in proximity when they need to be split to fit into a prioritized room type that does not match the size of their group.  For example, when a 6-person group is placed into a 4-person room, each roommate pair is assigned in a way that will ensure that two of the roommate pairs will be in the same apartment and that the other roommate pair will be in close proximity.  Unfortunately, a group cannot designate which roommate pairs will be in the same room. 

Q: Is the process random?

A: In the 2014 Sophomore Assignment process, groups are prioritized by a random number.  This is the last year that a random number will be the primary means of determining a group’s priority.

Q: How does the number of credits influence your place in the process?

A: For the sophomore process in 2014, credit hours do not have an impact on a group’s priority.  The Junior/Senior process does include credit hours in the process to determine a group’s priority for the 2014 process.

Q: When is the deadline to apply?

A: Sophomores must complete their applications by Friday, March 21, 2014.

Q: Why is this being implemented for only one year? I mean, what's the justification for rolling out this new program only to debut something completely different next year? I get that it's a transition process, but wouldn't it have made more sense to not change anything until the involvement-based program is ready to be launched?

A: The process for assigning housing is complex and affects most students at the University of Dayton.  The decision was made to implement the changes over a two year period to minimize the impact on students.  Additionally, the changes being made this year are the first steps towards the overall goal to reduce student anxiety and provide agency in the group’s priority based on student choices and actions.  Next year will build on the changes being made this year.

Q: Is the six person lottery at the same time as the rest of the lottery? Will these groups have time make new groups, longer than 3 minutes, to reform groups if they do not get a six person apartment. If groups try for a 6 person residence and do not get placement, how is the group divided and treated going forward in the process.

A: While this year’s process does include a random element to determine a group’s priority, the lottery process for groups to select a room will not exist.  Groups will be assigned the highest room type that is available when their group is assigned (the order of the group’s assignment is determined by a random number in 2014).

A group will only be split up when there the size of the group does not match the size of the room that has been prioritized.  The housing assignment process is designed to keep groups close in proximity when they need to be split to fit into a prioritized room type that does not match the size of their group.  For example, when a 6-person group is placed into a 4-person room, each roommate pair is assigned in a way that will ensure that two of the roommate pairs will be in the same apartment and that the other roommate pair will be in close proximity.  Unfortunately, a group cannot designate which roommate pairs will be in the same room. 

Q: Does this affect the way sophomores can get single housing?

A: Sophomores that are not part of group can elect to live in the Conversation Partner Designed Learning Experience.  This is a building of students that have elected to live with transfer students, international students or other students that choose not to be part of a group.  Students that want a single can elect to prioritize the limited number of singles as an option.  If a single is available when that student is assigned, they will be booked in the single.

Q: Where do you go to find info online?

A: http://housing.udayton.edu

Q: What do I do if my group of six is not able to live in campus south? How does my group split up?

A: A group will only be split up when there the size of the group does not match the size of the room that has been prioritized.  The housing assignment process is designed to keep groups close in proximity when they need to be split to fit into a prioritized room type that does not match the size of their group.  For example, when a 6-person group is placed into a 4-person room, each roommate pair is assigned in a way that will ensure that two of the roommate pairs will be in the same apartment and that the other roommate pair will be in close proximity.  Unfortunately, a group cannot designate which roommate pairs will be in the same room.

Q: If I am not sure who to live how can I be matched with a group?

A: Students can use the application process to find students during the group creation / join process.  However, this tool is limited and can only be used to find students that are registered, but not already in a group.  Some students have reported that they have found success using social media (Facebook, Twitter, etc.) to find roommates.

Q: Will housing have a way of providing me with names and information based off other groups so I can find a group of people that match my interests?

A: Students can use the application process to find students during the group creation / join process.  However, this tool is limited and can only be used to find students that are registered, but not already in a group.  Housing cannot provide information outside of the search tools in the housing portal.

Q: If I am in the honors program do all my roommates have to be in the program?

A: To apply for honors housing as a sophomore, at least 50% of the group must be a member of the Honors program in good standing.

Q:  If I want to be in the servant leadership interest housing, but don't want to end up in Marianist - how can I avoid that?

A: None of the Designed Learning Experiences are in Marianist.  

Q: If one of my potential roommates wants to be an RA will I have time to replace her if she gets the position?

A: As long as 50% of the room remains, you can keep the space you receive in the assignment process.  If you have a vacancy, you will have two weeks to fill the vacancy before it will be made available for other students to select.

Q: If we don't get into our first choice of a DLE, do we have the ability to try to get into another one?

A: During the 2014 Housing Assignment Process, you will only be able to select a single Designed Learning Experience.  If there is not enough space in the Experience, your group will be automatically be included in the general assignment process.

Q: What is the role of a Group Leader?

A:  Group Leader Responsibilities:

  • Initialize housing assignments process by establishing a group name and identifying your group’s chosen Designed Learning Experience (if applicable).
  • Provide the group name and password to the individuals in your group in order for them to “join.”
  • Participate in the rest of the sophomore assignments process as shown in flow chart provided.
  • Enter group’s decided-upon room type prioritization into housing portal application.
  • Log in to portal prior to March 21st to verify that all members of the group have completed the process.

Q: What is the role of a Group Member?

A:  Every member of the group is required to complete a housing application using http://myhousing.udayton.edu.  Groups members must also use the group name and password provided to you by your Group Leader to join their group.

Q: Does a group rank Designed Learning Experiences?

A: No.  Each member of a group must select the Designed Learning Experience.  In order to join a group you must select the same Designed Learning Experience as the Group Leader.  If you do not select the same Experience, you will not be able to join the group.

Q: Does each group member get to select which Designed Learning Experience to participate in?

A: Each member of a group must select the Designed Learning Experience.  In order to join a group you must select the same Designed Learning Experience as the Group Leader.  If you do not select the same Experience, you will not be able to join the group.