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UDcalendar

UD Google Apps accounts are provided to all UD students, faculty, and staff upon enrollment or employment. In addition to other Google services, this account provides access to your UDcalendar. Use your UDcalendar to organize your schedule, create events and track RSVPs, sync to a mobile device, and share your calendar with others as desired.

Access your UDcalendar

You can access UDcalendar on your Front Porch tab at http://porches.udayton.edu.  Login with your Novell/LDAP username and password, then look for the UDcalendar channel in the middle of the Front Porch tab.

If you are already logged in to UDmail, click Calendar in the menu bar (upper left corner).

If Porches is unavailable, click here to login with your LDAP username/password.

Getting Started

Check out our Getting Started guides for general information about using your UDcalendar.

  • UDcalendar Basics -- learn about scheduling events, inviting guests, adding attachments to invitations, and printing
  • Customize Your UDcalendar -- learn how to set up event reminders, customize notifications, share your calendar with others, view others’ calendars, and create additional calendars 
  • Using Google Apps Tasks -- keep track of your daily to-do list using the Google Apps Task gadget. 
In addition to the Getting Started guides, browse the following topics for additional information and tips about using your UDcalendar.

Notable Features

Calendar Labs

Google offers a number of “experimental” features that are being tested to determine whether they are suitable for full integration into their Calendar service. While Labs offer some great additional features, keep in mind

  • they may break or disappear at any time 
  • they may eventually graduate and become regular features
Add UD calendars to your “Other calendars” list

You can view several campus calendars (e.g., academic, holiday, etc.) from your UDcalendar. In your UD Google Calendar, click the drop-down arrow to the right of Other calendars, then select Add by URL. Copy and paste the URL for the desired calendar in the URL field, then click Add Calendar.

UD Main Academic Calendar -- http://calendar.udayton.edu/academicmain
UD Law School Academic Calendar -- http://calendar.udayton.edu/academiclaw
UD Holidays (excluding Government dates) -- http://calendar.udayton.edu/holidays

NOTE: The calendars will appear in your Other calendars list with the URL as the name. If you wish, you can rename these to something else (i.e., UD Academic Main, UD Academic Law, UD Holidays). Click the drop-down arrow to the right of each calendar name, then select Calendar settings. In the details window, type the new name in the Calendar Name: field, then click Save.

Create appointment slots

The Appointment Slots feature on your UDcalendar allows you to set time slots on your calendar that other people can book. For example, a faculty member can use this feature to have students schedule time during office hours.

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Shared Calendars

Request a shared calendar for your meeting room(s)

Contact the UD Help Desk if you would like to have a shared resource calendar created. UDit will create the calendar and delegate rights to you so you can manage access, delegation, and visibility by others. If a shared resource calendar manager leaves UD, the shared resource calendar can be delegated to an alternate staff member to manage.

Reserve a meeting room

If your meeting/conference room has a shared resource calendar, you may be able to reserve the room as part of creating a meeting invitation.

Manage access to the shared calendar for your meeting room(s)

If you have “make changes and manage sharing” rights to a shared resource calendar, you can manage the shared resource calendar as desired, including managing access, delegation, and visibility by others. Click here for instructions on how to manage a shared resource calendar (points to existing PDF on UDit site)

Request a shared departmental calendar

Some departments use a shared calendar to track vacations, projects, etc. In these instances, we recommend that you have UDit create the calendar for you and delegate rights back to you to manage sharing. If a secondary calendar is created by an individual who leaves UD, that secondary calendar may inadvertently be deleted when the individual’s UD Google Apps account is deleted. Contact the UD Help Desk to request a long-term secondary calendar.

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Additional Resources

Training Resources

For general information on how to use Google Calendar, visit the Google Apps Learning Center.  In addition, Google provides Online Calendar Help.

Suggest a feature

Google is open to feedback from its users about suggested enhancements to their services. Much of their development strategy is driven by user demand -- in essence, the more people who request a feature, the more likely Google is to develop the feature. 

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