Reporting Process

Reporting Process

While the Privately Speaking Line is administered by EthicsPoint (third party service provider), the reports are handled by the University of Dayton. A process has been designed to receive reports (your concerns) from EthicsPoint anonymously and handle internally with the highest degree of confidentiality.  We hope that by providing this transparency in our process, you will have a better understanding of how and who handles your concerns which will help you be comfortable in contacting us. 

 

When you are ready to file your report, you can call 1-855-550-0654 or file online at Privately Speaking Line.


Process Overview
  • All calls and emails (reports) are received directly by EthicsPoint personnel (third party service provider) to ensure confidentiality. 
  • All reports are submitted to the University anonymously. 
  • The VP & General Counsel for Legal Affairs and Internal Audit Director receive notifications (from EthicsPoint) that a report has been received. 
  • The IA Director is responsible for distributing reports to other members of the Privately Speaking Line committee within two business days of receipt. 
  • Reports are reviewed by the committee to ensure appropriate and timely investigation and actions. 
  • Committee Members include VPFAS, IA Director, and representatives from Legal Affairs, Human Resources, Provost's Office, and ARC.
  • Disclosure to the committee is limited in any case of potential conflict. 
  • Reports are held to the highest degree of confidentiality. 
  • Closure is documented via a report to the committee; updates and/or closing commentary is entered on EthicsPoint for the reporter to view. 
  • Reports are summarized and presented to the Audit Committee of the Board of Trustees. 
CONTACT

Audit, Risk & Compliance

St. Marys Hall
300 College Park
Dayton, Ohio 45469 - 1642
937-229-4502
Email