Grant Proposal Process

Faculty and staff who are preparing proposals for grants, fellowships, and sponsored research must send a set of proposal documents for College-level review and approval prior to submission. Proposals will not be submitted without the dean's review and approval.

To ensure timely review and submission, please submit proposal documents at least two weeks ahead of the sponsor's deadline. A complete set of preliminary proposal documents includes:

  1. Completed PPF signed by the chair
  2. Draft detailed budget (The Office of Contracts and Grants can assist you in preparing a budget. You may send budget inputs to ! If UDRI assists you in preparing the budget, you are still responsible for submitting it to the Dean's Office for review along with the PPF).
  3. Draft budget narrative
  4. Supporting documents, if needed. These may include tuition cost share commitments, indirect cost sharing, requests for course releases with support of the chair, status of IRB approval, letters of support, etc.

An incomplete set of proposal documents will result in a delay of approvals.

Proposal documents can be delivered to the Dean's Office in one of three ways:

  1. By attachment to a single email message sent to Jennifer Speed at
  2. By hand delivery to Sondra Alcorn. (Sondra will be temporarily located in the ground-floor ROTC office suite beginning on May 19, 2017)
  3. Via campus mail to Sondra Alcorn (zip +800)

The Dean's Office will work to process proposal documents as quickly as possible. As always, we would be glad to assist as you prepare your proposal.

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