Friday January 15, 2016

Retiring RefWorks

University of Dayton Libraries’ subscription to RefWorks will expire on June 1, 2016, and will not be renewed. We have carefully reviewed the pros and cons of maintaining a RefWorks subscription and have concluded that the high cost can no longer be justified when there are other free or low cost citation management programs available that are as good or better than RefWorks. We have developed a Bibliography Software Research Guide that will help you plan for the transition. The guide also describes the other citation management options available. 

If you would like to continue using RefWorks, you may purchase your own individual license for $100 per year.

Roesch Library is offering one-on-one consultations by appointment in preparation for this transition. Make an appointment by emailing Librarians will help you transfer your data and answer any questions you may have. 

Librarians are hosting two Campus Conversation events in the LTC about bibliographic software Wednesday, March 16 at 3:30 and Tuesday, April 12 at 3:20. Check the LTC’s program schedule.

I am a RefWorks user. What software should I use instead?

The Libraries provide support for three other bibliographic/citation management systems: EndNote, Mendeley and Zotero. These web-based systems offer the same basic set of functions as RefWorks, although each has its own strengths, which may guide you to one or the other of them.

What if I just want to stay with RefWorks?

If you'd like to continue using RefWorks, you may purchase you own individual license for $100 a year.

How can I learn more about exporting references and selecting new software?

You can meet with a librarian one-on-one to receive training on the software of your choice. Please email to set up an appointment.  Additionally, each of these software programs has excellent online tutorials: Zotero's Start Guide; Mendeley's Videos and Tutorials page; and Endnote Training.

How do I transfer my RefWorks library to new software? Can I maintain my folder system and attached files?
How do I export items from databases? What if there isn’t a direct export option?

With very few exceptions, every database that exports to RefWorks will also export to these other programs. Most databases that offer automatic export to RefWorks also provide the same type of direct export to EndNote. Mendeley and Zotero have browser-based import functions that allow you to import from your database of interest. Many databases also provide the option of direct export in RIS format. However, data can usually be exported and re-imported from one program into any of the others.

Can I access my references from any computer?

All three programs offer both a desktop version and an online account where you can store references, and to which you can sync the data you have saved in the desktop version.

How can I collaborate with others to create folders and libraries?

Three programs also provide the possibility of collaborative work, through “groups”on Zotero and Mendeley, or “shared folders” on EndNote.

I liked the fact that there was the Find It! link automatically embedded in my RefWorks records. Can I get the same functionality with the other programs?

Three programs offer this functionality, but it must be set up in each program's preferences by supplying the OpenURL resolver link:

Please contact us at or 937-229-4270 with any questions you have that are not addressed here.

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