"Share the Experience" Sessions
Morning Session for All Attendees
Registration & Networking – 7:30 a.m.
Welcome & Invocation – 8:00 a.m.
Help us begin the day in the spirit of learning as a community and by honoring the experiences that have brought us together to improve the health of the Dayton region through advance care planning.
Advance Care Planning in the Dayton Region – 8:30 a.m.
GDACPI Co-Chairs, Drs. Marjorie Bowman and Kathleen Scheltens, will discuss how the local initiative and Decide to be Heard came to fruition as well as unique challenges and opportunities the Leadership Council has identified in the process of building a community-based advance care planning program.
Decide to be Heard Regional Data & Lessons Learned – 9:15 a.m.
Sarah Hackenbracht, Program Director, will share the regional highlights from community’s first foray into advance care planning using the Respecting Choices® First Steps model. She will also outline plans for future testing with upcoming pilot phases, including data and lessons learned from the Phase I pilot sites that will help prepare Phase II sites to begin design and implementation work in the afternoon.
Break – 9:45 a.m.
Introduction of Phase I Pilot Site Teams & Facilitators – 10:00 a.m.
Attendees will meet the Dayton region’s first pilot site teams for Decide to be Heard and their Facilitators while learning more about each site’s goals and target population for Phase I.
Phase I Pilot Site Reports – 10:15 a.m.
Site Leaders from the eight Phase I Pilot Sites will report their experiences throughout Phase I to the community and organizational leadership from the Dayton region’s healthcare systems and clinical providers. Reports will be diverse as each of our sites have experienced unique lessons learned, taken steps to overcome challenges, and used stories of success to keep each team committed and moving forward.
Personal Impact of the Facilitator Experience – 11:30 a.m.
While the focus of each conversation is the individual we serve, our Facilitators are a critical component of the equation. Highly trained, engaged, and passionate Facilitators will be instrumental to the success of Decide to be Heard’s impact and regional dissemination. Attendees will get to hear the “real” story and experience from two of our Phase I Facilitators.
Reflection from Respecting Choices – 11:40 a.m.
Our morning will conclude with observations and reflections from our Respecting Choices® consultant, Pat Tadel. As our guide throughout the multi-year engagement, Pat has already spent over a year working with our community while also working with organizations and communities throughout the United States.
Break – 12:00 p.m.
Track 1: Phase I and Phase 2 Pilot Sites, Key Staff, Facilitators
Lunch & Introduction of Phase II Pilot Site Teams – 12:15 p.m.
Something as simple as roundtable introductions while breaking bread together is a tested strategy from Phase I that we will carry over to Phase II to help the Phase II teams get to know one another within the context of the regional initiative as well as other core members of GDACPI and Decide to be Heard.
Respecting Choices & First Steps – 1:00 p.m
Our Respecting Choices® Consultant, Pat Tadel, will give attendees the full scope of Respecting Choices® evidence-based work in advance care planning that encompasses First Steps, Next Steps, and Last Steps as well as the Five Promises of Advance Care Planning.
Achieving Successful Advance Care Planning Outcomes – 1:30 p.m
Attendees will begin thinking about Phase II with a deeper dive into each of the components needed to successfully design, implement, and manage their pilot sites throughout the six-month pilot experience.
Break – 2:15 p.m
Local Impacts to Phase II – 2:30 p.m.
Sarah Hackenbracht will link planning and activities of each pilot site to GDACPI’s “behind the scenes” work, including committees and workgroups that are tasked with a variety of issues to help augment their work in the areas of shared advanced directives, community engagement and awareness, data and success metrics, and document storage and management.
Phase II Pilot Site Workgroup Session – 3:30 p.m.
Phase II pilot site team members will have time as site teams to review, discuss, and begin working on their implementation plans with guidance and help from GDACPI leaders. Implementation plans are the backbone of a successful pilot experience for Site Leaders, Core Staff, and Facilitators. While the work begins in the afternoon session, each site will continue building their implementation plan throughout the end of 2017.
Keys to Success & What Comes Next – 4:30 p.m.
Finally, we’ll close out the day by reiterating some of the core tenets for success that were touched upon throughout the entire day and review key dates leading up to the regional launch of Phase II.
Questions & Site Visit Reminder – 4:45 p.m.
Adjourn – 5:00 p.m.
Track 2: UDOLLI and Community Members, Potential Partners, Future Facilitators
Lunch & Respecting Choices in a Convener Model – 12:15 p.m.
Over lunch, a representative of Respecting Choices® will discuss the Dayton community’s unique application of the First Steps® program using a community convener model while sharing lessons learned from other organizations and communities across the United States, Europe, and Australia.
Advance Care Planning – Public Health Perspectives – 1:00 p.m.
As we begin our community’s work to help people have conversations about their goals and values for healthcare, what is the role of public health in advance care planning? How can individuals use these reflective conversations to make different – and hopefully healthier – choices earlier in life to improve their quality of life over the long-term? Dr. Marjorie Bowman, GDACPI Co-Chair, shed light on the challenges and opportunities to move advance care planning upstream.
Break – 2:00 p.m.
Public Policy Challenges & Advance Care Planning – 2:15 p.m.
Advocates continue to make great strides in Ohio and across the country to implement high quality advance care planning programs, but legal and public policy challenges abound. Jeff Lycan, GDACPI Leadership Council Member, has been a leading advocate and engaged clinician since the passage of the Patient Self-Determination Act in 1990. He will discuss key decisions that have shaped our current state of affairs as well as future legal and policy issues that will impact advance care planning.
A Good Death: What Does It Look Like? – 3:00 p.m.
Death is a difficult topic for many families. We may fail to see the opportunities available to us to honor someone’s wishes or personally struggle with what is asked of us as a healthcare agent or healthcare power of attorney. As a palliative care physician for the past twenty years, Dr. Abi Katz, will share personal insights from her practice and life experience of helping patients and their families achieve a good death.
A Facilitated Conversation in Action – 3:45 p.m.
Representatives from the GDACPI Leadership Council will discuss the key elements of a facilitated conversation to give attendees a first-hand look at the Decide to be Heard experience. Through snippets of simulated conversations, attendees will see, hear, and feel what makes a facilited conversation unique as an individual and when an individual is joined by their healthcare agent.
Decide to be Heard’s Opportunities & Ways to Engage – 4:15 p.m.
The afternoon will conclude with Dr. Kathleen Scheltens discussing the goals and opportunities that the GDACPI Leadership Council sees for advance care planning in the Dayton region, including next steps for the upcoming pilot phases and expansion. Attendees will be invited to sign-up for group presentations and individual facilitated conversations with our trained Facilitators before departing.
Group and Individual Facilitation Sign-Ups – 4:45 p.m.
Adjourn – 5:00 p.m.