Vehicle Use Program

The University of Dayton Vehicle Use Policy is established as part of the continuing efforts to improve the safety of University faculty, staff, and students who operate University insured vehicles (including utility vehicles such as golf carts and gators), to reduce the risk of injury and/or loss to the University and to enhance University insurability.

All University faculty, staff, students, and volunteers who plan to drive a University-insured vehicle (including rentals, golf and utility, donated and/or leased vehicles) for University business and those (and their spouses) who have been personally assigned a UD vehicle exclusively for their use are required to complete the on-line Driver Certification session ANNUALLY

If you have additional questions regarding insurance coverage, would like to know when you last took your driver certification or need an insurance card prior to a trip, please feel free to contact our office at 937-229-4503 and we will gladly help you.

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Procedure for Reporting Accidents

To report an accident involving University of Dayton Insured Vehicles:

Immediately following an accident with a University insured vehicle notify the local law enforcement agency (police) for that location.  If the accident occurs on campus, notify the UD Public Safety Department at x92121.  It is very important that a police report is taken at the time of the accident.  Take photos if possible.

Notify Environmental Health & Safety/Risk Management within 24 hours:

(937) 229 - 4503, Monday-Friday; 8:30 a.m. to 4:30 p.m.; After hours, please leave a message


All other times, report to UD Public Safety: (937) 229 - 2121

Prior to leaving the scene of the accident, obtain the following information if possible:

  • Make, model, year, color and license plate number of all vehicles involved.
  • Name, address, and phone number of all parties involved, including other vehicle drivers and passengers and the name and phone of their insurance carrier.
  • Obtain witness contact information and statements.
  • Description of the accident.
  • If any parties were injured, name of hospitals they were taken to.
  • UD vehicle number from blue sticker in the right lower corner of the windshield.
  • Name and number where your vehicle was towed.

For more information regarding what to do if you are in a vehicle accident check out this article from and these examples of an accident checklist (example #1, example #2).

Utility Vehicle Usage Guide

If you drive a golf cart or other utility vehicle, please refer to these instructions and guidelines.


To provide guidelines for the safe operation of utility vehicles at the University of Dayton. The objective is to prevent any injuries to the public or members of the University community and to prevent property damage.


Operation of all utility vehicles operated on University of Dayton property.


It is the responsibility of the individual departments to ensure that all drivers of their utility vehicles receive training to ensure that the following safety guidelines are practiced. UD’s Department of Environmental Health & Safety/Risk Management (EHS/RM) will act as an advisory and support organization.

Operator Requirements:

All operators of utility vehicles are required to have a valid driver’s license and must be certified/insured to drive for University of Dayton business through the Environmental Health & Safety/Risk Management’s Driver’s Training Course. Operators will receive specific hands-on training from their department regarding the vehicle use. In the event of an accident involving a utility vehicle, standard reporting procedures include obtaining a report from Public Safety and promptly notifying a Supervisor and EHS/RM.

Recommended Equipment:

The following equipment is recommended to be present and operational on all utility vehicles:

  • Emergency brake
  • Horn/audible warning devise
  • Ignition shut-off/security systems
  • Slow moving vehicle safety triangle on rear of vehicle
  • Warning lights on front and rear of vehicle OR top mounted strobe light
  • 1st Aid kit
  • Ties, braces or adequate compartments to properly stow equipment
  • Lights (head, tail, brake) for all night use
  • Department name to be identified clearly on vehicle in three inch minimum letters
  • Mirrors (if cargo or other equipment blocks rear vision.)
  • Backing alarm
  • Portable fire extinguisher

Vehicle Operation:

  • Utility vehicles shall observe all vehicular traffic laws (e.g. stopping at stop signs, yielding to pedestrians, etc.)
  • Vehicles shall not be operated in a manner that may endanger passengers, other members of the campus community or property (e.g. no driving on landscaping, bumping into bollards, etc.)
  • The number of passengers and load capacity shall not exceed the manufacturer’s rated limit.
  • Utility vehicles are restricted to streets, sidewalks, and paths on the University campus, please do not drive on the grass. Designated primary routes are to be used whenever possible. Utility vehicles are not to be operated on City owned streets.
  • Vehicles can only be parked on hard covered surfaces and must not block any entrances to buildings, stairways, ramps, or thoroughfares.
  • Operators must reduce speed to match other users on all streets, sidewalks, and paths. In crowded pedestrian areas, operators must either park or proceed at a slow pace.
  • Operators must not engage in any cell phone use while operating the utility vehicle nor shall the driver use any electronic device that requires the use of head phones.  The driver must remain alert to their surroundings at all times. All items brought into the cart, including personal items, boxes, tools, etc. must be stowed in a manner where the items will not shift while stopping or turning corners.

Vehicle Fueling and Storage:

All operators must receive department specific fueling instructions when applicable and all vehicles must be charged and stored in approved sites. Each of these sites will take into account machine specific hazards (flammability of fuel, off-gassing from battery charging, etc.)

Get in Touch

Katherine Cleaver


Raymond L. Fitz, 125

937 229 4503

Get In Touch

Sharon Gavlick

Fitz Hall 125