Charges to Student Accounts Policy

Purpose

To ensure that charges to student accounts are appropriately authorized and approved, and that student account balances and billing are maintained in an accurate and timely manner.

Scope

All University Departments and all University enrolled, former, or inactive students.

Policy History

Effective Date:  March 23, 2016

Approval:  March 23, 2016

Policy History: 

• Approved in original form: March 23, 2016

Maintenance of Policy:  Office of Student Accounts

Policy

Only charges that have an approved Banner billing detail code are permitted to be posted in a student account.

All types of student account charges (tuition, room, board, etc.) must be approved in advance by the Senior Vice President and Provost and the Vice President for Finance and Administrative Services before a Banner billing detail code will be assigned or created.

The Office of Student Accounts (Bursar) is responsible for creating and maintaining all Banner billing detail codes and will require the approval of the Provost or Vice President for Finance and Administrative Services before building any new Banner billing detail codes.

All charges that are to be posted to student accounts must be posted in coordination with the Office of Student Accounts.  The Office of Student Accounts will coordinate with other units on campus (e.g., UDIT, Provost or Dean’s Offices, etc.) to ensure that charges are correctly applied to student accounts.

The Office of Student Accounts is responsible for periodically reviewing and validating Banner detail codes for billing.  Any charge in Banner detail codes used for billing must be approved by the Office of Student Accounts.

Reference Documents

1. University of Dayton Student Housing Contract
2. University of Dayton Collection of Past Due Student Accounts Policy
3. University of Dayton Refunds for Student Withdrawals Policy
4. University of Dayton Meal Plan Requirement Policy
5. University of Dayton Payments and Penalties for Student Accounts Policy