Drive

Google Drive provides a single place to store, access, create, edit, and share documents, files and folders of all types.

File Creation & Storage

In Google Drive, you can:

  • Create Google Docs, Sheets, and Slides  
  • Store and share other file types, including documents, presentations, music, photos, and videos
  • Open many file types from your browser, including PDFs, Microsoft Office files, high-definition video and many image file types, even if you don't have the corresponding program installed on your computer

Sharing

Google Drive lets you share your files and folders with exactly whom you want at whatever level of access you choose. You can control who sees and edits your files by adjusting visibility options and access levels. In addition, you can also collaborate in real time with colleagues or classmates.

NOTE: Be aware that if you're using confidential data it's important to understand with whom at and what level of access you’re sharing files. Remember to limit file visibility to only those who need access and periodically review file access settings to make sure you're in compliance with campus data requirements. 

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Access

To access Google Drive from your UD Google Apps account, click Apps (3 x 3 grid) in the upper right corner of any UD Google Apps window, then click Drive.

To access Google Drive on the web, log in with your University of Dayton username and password at http://drive.google.com/a/udayton.edu.

To access Google Drive from your Mac/PC desktop, download the Google Drive app, a downloadable application for Windows and Mac computers that lets you sync files between your computer and Google Drive on the web. See the "Google Drive App" section below for more information. 

Storage Limits

As users of Google Apps for Education, each member of the UD community has unlimited storage across Gmail, Google Drive, and Picasa Web Albums.

Google Drive App

Google Drive for your Mac/PC is an application that provides direct access to your Google Drive as if it were a hard drive attached to your computer. Anything you share, move, modify or delete will be reflected in My Drive the next time your computer syncs. The app works by synchronizing files placed in a folder labeled “Google Drive” on your computer hard drive with your Google Apps cloud account. The desktop app can be installed on multiple devices -- so changes you make to files stored in one location are synchronized to the other.

Devices with Google Drive only sync with My Drive, the section of Google Drive on the web that contains files and folders you've uploaded and Google documents, spreadsheets, and presentations that you own.

NOTE: Because you can install the Google Drive app on multiple devices, your files may be synchronized in multiple places. You need to be mindful of the types of data you are working with and how permissions are set. Do not sync or store confidential information on devices or computers shared with other users that shouldn't have access to the data. 

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Additional Resources

Training Resources

For general information on how to use Google Drive, visit the Google Apps Learning Center or Google's online Drive help.

In addition, UDit provides access to on-demand training classes through Atomic Learning, as well as instructor-led seminars.

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