What's Your Personal Back-up Plan?

There are at least three strong reasons to have a back-up plan:

  • Hardware failure -- your computer gets fried by stray lightning strike
  • Lost or damaged devices -- your phone and 16 gigs of pictures falls into the bathtub
  • Compromised access to files -- hackers hack into your device and lock you out of it

What to Save: Anything you’d shed tears over if it disappeared for good (e.g. that book you’ve been working on for the last three years)

When to Save: Depends on you. If it’s something really important that changes frequently, back it up more frequently. If it’s something more static (like family pictures), maybe back up a batch every 3-6 months. Like insurance, it comes down to your personal tolerance for risk.

Where to Save: Storing non-UD stuff in the cloud is usually fine (as we talked about in March), but for threats like Ransomware, a good old-fashioned “ground” copy is best. Consider investing in an external hard drive (for long-term storage) or encrypted USB drive (for shorter-term, lower volume storage).

  • And a word about “standard” USB drives - these little fellas sure are convenient, but they’re easily lost. So no sensitive or private data on a USB drive unless it’s the “encrypted” variety, please.
  • And another word about “standard” USB drives - did you know some hackers are loading malicious code on these drives and leaving them around public places, tempting a passerby to pick it up and plug it in somewhere? So remember what your mother taught you: If you don’t know where that thing’s been . . .

SOME NOTES ABOUT SECURING UD DATA

Where should I be storing UD data?
Any protected, sensitive or personally identifying information shouldn’t be on your laptop. When possible, keep it in the protected system it came from (e.g. Banner). If it’s got to be somewhere else, use a UD resources like your Novell drive or Google Drive (but triple-check those “sharing” permissions!)

Do I need to backup data on my Novell drive?
Our Novell drives are backed up regularly. So if you want a no-fuss, secure and regularly backed-up storage option, that’s a good one.

What is UD’s policy on “Electronic Use of Confidential Data”?
Ah! An easy one! You can read the full policy here.

How does UD destroy data?
Any hardware returned to the IT Service Center for disposal is erased according to NIST (National Institute of Technology and Standards) guidelines. You can read more about all that here. https://www.udayton.edu/policies/it/disposalandredispositionofITequipment.php