APPENDIX A: Procedures and Additional Information

permits and assignments

I.  Permit Display

A.  All vehicles parked on University property must display, in a manner readily viewable to Parking Services personnel, a valid UD parking permit.

B.  License plates registered with Parking Services will serve as a vehicle's parking permit; a vehicle with a license plate registered with Parking Services as its permit should be parked with the license plate facing the drive lane.

C.  All vehicles parked (other than visitors or those with a temporary permit) must be registered online at http://parking.udayton.edu. 

D.  No permit is required in single-lettered lots between 7:30pm-6:00am weekdays, and from 4:30pm on Fridays through 6:00am on Mondays.

E.  Temporary permits (issued at the discretion of Parking Services and if space is available) must be suspended from the rearview mirror or displayed by way of a registered license plate.

F.  Citations issued to a vehicle displaying a University permit or a vehicle with a license plate registered (as a permit) are the permit owner's responsibility.  Unauthorized use of a permit may result in an increased fine of twice the amount of an annual fee for a permit, vehicle impoundment, loss of annual parking privileges, and/or other appropriate measures in the discretion of Parking Services.

II.  Hours of Parking

A.  A parking permit is required:

     1.  M-F 8:30 am – 4:00 pm; permit holders must park in assigned lots.

     2.  M-F 4:00 pm – 8:30 am; permit holders may park in any single letter lot.

B.  No permit is required in single letter lots

     1.  M-Th 7:30 pm – 6:00 am

     2.  Fridays at 4:30 pm – Mondays 6:00 am (any time during weekends)

     3.  During University Holidays (when UD offices are closed).

C.  Parking area that are restricted at all times (24/7) include:

     1.  Double Letter Lots

     2.  Disability Spaces

     3.  Fire Lanes/Red Zones

     4.  Any other areas marked as reserved/designated space or for limited time (e.g., by authorization only, etc.)

III. Assignments

A.  Employees are assigned parking according to hire date and building information provided by Human Resources.  Human Resources will add all employees with current parking permits to the waiting list for a more convenient lot automatically.  As space becomes available, employees on the waiting list will be notified by Parking Services.

B.  Employee permits will be honored in Lot S2 at any time.

C.  Commuter students, including Graduate Students and Graduate Assistants, will be sold permits for the designated commuter lot, or a Night permit if class is after 4:00 pm.

D.  Evening-only students or employees can obtain Night permits, which are valid 4:00 pm – 8:30 am. During summer sessions only, Night permits are valid at any time in any student lot.

E.  Resident students - First year residential students will not be permitted to bring vehicles to campus. Upper class students in UD Residential Housing will be sold permits online, with priority given according to class seniority.  Permits will be sold based upon space availability.

IV.  Disability Parking

A.  All vehicles must display a University permit along with the state disability placard or disability license plate when using a University disability space. 

B.  University disability permits are sold to faculty and staff with a state disability placard or disability license plate and are valid in ANY disability space on campus.  Those requesting disability permits are required to provide Parking Services with a copy of their Certificate of Registration Form for verification.  (University disability parking privileges will be granted to students who require accommodation based on the OLR process noted in IV.D below.) 

C.  Employee permit holders with a temporary disability may present a doctor's statement to obtain a temporary permit for a short time period.  The doctor's statement should NOT include medical information, but should state that closer parking is required.  A short term temporary permit (up to four weeks) may be issued for closer parking (in a non-disability parking space.) A state temporary disability placard is recommended or required in order to receive a temporary permit for an extended time period.

D.  Students with disabilities who require disability parking accommodations should go to the Office of Learning Resources regarding such needs.

E.  All disability parking spaces and zones are enforced 24 hours a day, 7 days a week. 

F.  A visitor with a state issued disability placard or disability license plate should like others visitors, obtain a visitor’s permit for the privilege of parking on campus, and then may, subject to availability, park in a disability space.   

G.  Disability parking permits arenot valid in reserved parking spaces (e.g., those designated as for “authorized personnel,” etc.).

V.  Registration

A.  Parking Permits are required to park at UD.  License plates registered with Parking Services will serve as a vehicle’s parking permit.  Parking permits must be purchased and vehicles must be registered online at http://parking.udayton.edu. 

B.  All Parking Services citations must be resolved prior to purchasing a permit. 

C.  Deliberately falsifying information to obtain a permit, possession of a stolen (or reported as stolen) permit, or the theft, alteration or misuse of a permit will result in a fine totaling twice the amount of the annual fee for a parking permit, vehicle impoundment, the suspension of annual on-campus parking privileges, and/or other appropriate measures in the discretion of Parking Services.

D.  Parking Services will publish permit sale schedules on the Parking Services website.

E.  Anyone who needs to park in a University parking lot beyond two consecutive weeks or more than three times per month must purchase a permit.

F.  Only one vehicle registered to a parking permit is permitted to park on campus at a time.

VI. Cost/Duration

A.  Annual permits are valid August to August.

B.  Night permits are sold at reduced fees.

C.  Second semester permits are sold at the beginning of January.

D.  All-year motorcycle and motor-powered bicycle permits are sold separately or for a nominal fee to permit holders.

E.  Monthly permits can be purchased by the individual or department for temporary employees, volunteers, contractors, and vendors who require short term parking.

VII. Refunds

A.  Permits returned within two weeks from the date of purchase will receive a full refund, less any fees for citations due.

B.  After December, permits must be returned to Parking Services within the first two weeks of Spring semester for a half price refund, less any fees for citations due.

VIII. Overflow Parking

A.  When designated lots are full one must proceed to an overflow lot. 

B.  If space is not available in the assigned lot, community members should report this to Parking Services or Public Safety (during non-business hours).  Vehicles that are parked in violation of parking privileges (e.g., without a permit, in the wrong lot, etc.) may be cited or towed.

IX.  Special Parking Areas

A.  Reserved Lots – Marked by double letters, reserved lots are restricted at all times to assigned permit holders only.  Violators may be towed.

B.  Delivery Zones – Marked delivery zones are the only authorized delivery areas on campus and are for short-term parking only.  While parked in such areas, all drivers must adhere to the signage that is posted.  Any vehicle parked in a delivery zone for a time period that exceeds the designated time is subject to impoundment.  Those needing parking that exceeds the allotted time will need to obtain authorization from the visitor centers or at Parking Services’ main office located at Fitz Hall, 1529 Brown Street, room 191.

C.  Disability Spaces – These spaces are available only to those with a state disability placard or disability license plate.  Vehicles without the appropriate disability designation displayed may be towed.

D.  Motorcycle / Motor-Powered bicycles – All motorcycles, motor-powered bicycles, motorized scooters, etc. must be parked in the special areas designated for such vehicles.  Motorcycles may use the short-term delivery zones without flashers; however, their parking time will still be limited to the posted time.

E.  Roadways – Roadways on main campus may never be used for parking without written authorization from Parking Services.  All roads on the UD campus must be kept unobstructed and available to emergency response vehicles at all times.  Access to fire hydrants must also be maintained at all times.  Any vehicle presenting a hazard by obstructing a fire lane or fire hydrant will be towed immediately; vehicles blocking roadways are also subject to towing.

F.  Electric Vehicle Charging Stations

     All users of the electric vehicle chargers located on the University of Dayton campus will be subject to the rules and requirements of usage listed below:

     1.  Charging stations are only to be used for vehicles that require electric charging for operation; i.e., gasoline-only or diesel-fueled vehicles are not permitted to park at charging station locations. 

     2.  A University of Dayton parking permit is required.

     3.  All drivers must adhere to the signage that is posted at the electric vehicle chargers, including any time limitations.

     4.  Vehicles actively charging are allotted one session per calendar day.

     5.  Stations located in the B lot can only be used by B permit holders, and stations in C lot can only be used by C permit holders during business hours of 8:30 a.m. to 4:00 p.m., Monday through Friday. These electric stations are available to other permit holders during non business hours.

     6.  If your car does not require a charge to reach your end destination, PLEASE do not use the charger. This ensures that the chargers are available to those that need the charge to make it to their end destination without using fossil fuels. 

     7.  Charging stations are located in parking lots: AS, B, C, D, R, and St. Joseph Circle.

X.  Lot Maintenance and Snow Removal Policy

A.  Parking Services notifies Facilities Management of any maintenance needed in parking areas.

B.  Facilities Management is responsible for lot maintenance and snow removal in parking lots.

C.  When weather conditions require University property to be plowed, vehicles may be TOWED in the following circumstances:

     1.  Vehicles parked on University property without a permit, when the University property still needs to be cleared

     2.  Vehicles parked in "short-term delivery zones" located next to residential halls

     3.  Vehicles parked on roadway without authorization

     4.  Vehicles parked in front of ramps/curbs/bollards

D.  During times the University is closed due to weather related conditions, permit holders and visitors can park in any single-letter lot.

XI.  Visitors and Events

A.  A parking permit is required for visitors in visitor spaces on weekdays from 6:00 am to 7:30 pm.

B.  Visitors can request a permit at the visitor centers or Parking Services’ main office located at Fitz Hall, 1529 Brown Street, room 191.

C.  Visitors parking beyond two consecutive weeks or for more than three times per month must purchase a permit.  

D.  Employees and students are not permitted to park in visitor spaces.

E.  For group events, contact Parking Services to make arrangements or complete the “Request Form for Guest/Event Parking” available online.

F.  Delivery spaces are available for short term parking, consistent with the time posted.

G.  Visitors with a state disability placard or disability license plate may obtain a temporary UD disability permit from the visitor centers or at Parking Services’ main office located at Fitz Hall, 1529 Brown Street, room 191.  To be clear, such visitors still must obtain a temporary visitor permits. 

XII. Visitor Parking at Curran Place

A.  A parking permit is not required for visitors in visitor parking spaces.

B.  Employees and students are not permitted to park in visitor spaces.

C.  For visits more than three days, contact Parking Services for arrangements.

D.  For group events, contact Parking Services to make arrangements.

XIII. Contractor/Vendor Parking

A.  Contractors/vendors parking on University property must display a parking permit.

B.  Temporary permits can be obtained at the visitor centers or at Parking Services’ main office located at Fitz Hall, 1529 Brown Street, room 191.

C.  Contractors/vendors parking beyond two consecutive weeks or more than three times per month must purchase a monthly or annual (depending on time they expect to be on campus) permit.

D.  Monthly or annual permits can be purchased by the individual or department for contractors/vendors, for those requiring short term or other parking under this section.

E.  Permits are not required for:

     1.  Delivery Vehicles parked in loading dock or delivery areas

     2.  Freight trucks

     3.  Public service vehicles

XIV. Monthly Permits

Monthly permits can be purchased by the individual or department for temporary employees, volunteers, contractors, vendors, or those requiring short term parking.

XV.  The Motorist Assistance Program (MAP)

The MAP is provided free-of-charge by Parking Services to community members (including visitors) who are parked on University property and experience a problem with their vehicle.  Services include:

       i.   Battery booster service

       ii.  Escort to obtain gas

       iii. Tire Inflation

enforcement

I.  Citations

A.  Citations will be issued for:

     1.  Parking without a permit or registered vehicle/license plate

     2.  Improper display of permit (which includes parking in a direction that the license plate is not visible to the drive aisle)

     3.  Falsifying, altering or misusing a temporary permit

     4.  Wrong lot parking

     5.  Parking on a roadway without permission

     6.  Improper parking

     7.  Failure to display permit

     8.  Overtime parking

     9.  Illegitimately in an area marked for persons with disabilities

     10. In a reserved or designated area

     11. In a non-designated area

     12. Failure to comply with directions of a Parking Attendant or other University official

     13. Blocking a crosswalk or dumpster or obstructing traffic

     14. Tampering with an immobilization boot

     15. Obstruction of a fire lane

     16. In a delivery zone without using flashers

     17. Parking on grass/dirt

     18. In a zone marked, “No Parking during a snow emergency” during a snow emergency

     19. Causing damage to or stealing an immobilization device

     20. Possessing a stolen (or reported as stolen) annual permit

     21. Falsifying, altering, or misusing an annual permit

     22. Parking prior to night permit authorization

     23. In multiple spaces

     24. Delivery zone misuse

B.  Fees may be assessed (in addition to the citations listed above) for:

     1.  Relocation

     2.  Boot or wheel lock removal

II.  Citation Payments

A.  Citations and fees may be paid online or in person at Parking Services’ main office located at Fitz Hall, 1529 Brown Street, room 191.

B.  Citations will double if not paid within 14 days.

C.  Payment is required before a citation can be appealed.

III.  Impoundments

A.  A vehicle is subject to be impounded (towed or immobilized with a boot or wheel lock) at any time if it is found parked:

     1.  With three or more unpaid citations

     2.  Illegally in an area marked for persons with disabilities

     3.  Illegally in an area marked for Marianist parking

     4.  Illegally in a loading zone

     5.  Illegally in a reserved/designated space (e.g., for authorized personnel only)

     6.  On a roadway without authorization

     7.  So that it impedes the flow of traffic

     8.  In a tow-away zone

     9.  With falsified registration 

     10. With a stolen (or reported as stolen), forged, altered, revoked, or misused permit

     11. Without meeting minimum State of Ohio operating standards and appears to Parking Services personnel to be inoperable or dangerous

     12. Parked on grass or dirt areas

     13. Parked in a delivery zone for more than the designated time limit

     14.  Without a permit for an extended period of time

B.  As a general rule towing is an extreme measure taken during periods of heavy demand to ensure available parking spaces for valid permit holders.  Absent heavy demand or other extenuating circumstance, immobilization by boot or other less extreme measures likely will be used first, at the discretion of Parking Services.

IV.  Retrieving an Impounded Vehicle

A.  Contact Parking Services during business hours for instructions on retrieving a vehicle.

B.  Contact the Public Safety dispatcher after normal business hours and weekends.

C.  Cash or personal checks will not be accepted as payment for immobilized or towed vehicles. Impounding expenses are the responsibility of the impounded vehicle’s owner. No impounded vehicle will be released until all outstanding citations are resolved.

V.  Parking Map

A.  A parking map is available at the following website: https://udayton.edu/map

VI. Bicycles

All bicycles, including electronic bikes (Ebikes) must be parked on bicycle racks and cannot be chained to hand-rails, posts, fences, etc. 

APPENDIX B: Citation Appeals

A parking violation may be appealed through the Parking Appeals Committee within 14 days from the date of issuance of the citation. Forms for appeal are available online at http://parking.udayton.edu. 

Citations must be paid before an appeal is accepted. Fines will double if not paid within 14 days after issuance of the citation.  Individuals holding a valid permit to park in the area in which they were cited should contact Parking Services before submitting an appeal.

I.  Parking Appeals Committee

A.  The Committee shall consist of the following members:

     Two full time faculty representatives,

     Two full time staff representatives (from outside of Parking Services),

     Two students, and

     One non-voting member from Parking Services.

B.  For the Committee to meet and hear an appeal, a quorum must be present, which shall consist of at least three voting members of the Committee.

C.  Members of the Committee are appointed by the Director of Parking Services.

D.  The term served by members of the Committee begins each September and lasts three years for faculty and staff members, and one year for students. Members may be extended year to year by the Director of Parking Services.

E.  A chairperson will be chosen at the first meeting each year by a majority vote of the members of the Committee present. The chairperson will vote only in case of a tie.

II.  Appeal Procedures

A.  Initiating an Appeal

     1.  To bring an appeal, the person challenging a citation must complete and submit to Parking Services a “Statement of Appeal” form, or complete the online appeal process (available at parking.udayton.edu) within 14 days of the date of the citation.  The Statement of Appeal form is available at the Parking Services’ office in Fitz Hall. 

     2.  The issue in an appeal is whether or not the cited regulation was violated. It is not valid for an individual to claim that they “thought it was no violation” to do what they did, “did not mean to” violate a regulation, or “saw other vehicles doing the same thing,” or “did not know.” 

     3.  Citations must be paid before an appeal is accepted.

     4.  The appeal should include all pertinent information about the circumstances of the cited offense, as well as the basis for requesting dismissal of the charges.

     5.  Failure to file the completed “Statement of Appeal” form or to complete the online process within the prescribed 14 days shall constitute a waiver of the right to appeal the violation notice.

B.  Processing Appeals

     1.  The Parking Services office has the authority to grant waivers of citations.

     2.  When a “Statement of Appeal” is received, it will be forwarded to the chairperson for the Parking Appeals Committee’s review and determination.

     3.  The Committee’s decision will be made on the basis of the information presented in the “Statement of Appeal” form or online process.

     4.  Written notice of the action of the Parking Appeals Committee will be mailed or emailed to the person bringing the appeal within seven days of the action of the Committee.

     5.  If the written appeal is denied, the person making the appeal will have eight days from the date of written notice of denial to request an in-person appeal, by sending an email to parking@udayton.edu.

     6.  Each person requesting an in-person appeal will receive notice of the time and place of the hearing at least two days prior to the hearing.

     7.  The person presenting the appeal shall have the right to call witnesses to testify on their behalf.

     8.  The Committee may call witnesses who have information relevant to the case at hand.

     9.  A Committee hearing will be open only to the members of the Committee and the person making the appeal. Witnesses will be allowed to be present only to give their testimony.

     10. The board will keep a summary of the proceedings and such records will be made available upon request to the person who made the appeal. The Parking Services Office shall maintain these records.

     11. A notice will be sent via email regarding the decision of the Committee to the appellant.  Notices are sent the same day as the date the Committee met (which may or may not be the date of the hearing) or the next business day.  All information relating to the cases heard by the Committee shall be maintained as confidential by the Committee.

     12. The Committee shall meet frequently enough to ensure that all appeals are processed within a reasonable amount of time.

     13. Decisions of the Committee following an in-person hearing shall be final and shall become effective immediately.

III. Operating Procedures for the Parking Appeals Committee

A.  Parking Services will notify Committee members of the date, time, and place of each meeting.

B.  The Statement of Appeal (the form or online process) will be sent by Parking Services to the Committee members prior to the Committee meeting, or it will be read aloud to Committee members at the meeting, at the discretion of Parking Services.

C.  Members of the Committee that have a conflict of interest in a case shall not sit in judgment of that case. The validity of alleged conflict shall be determined by a vote of the non-challenged members of the Committee.

D.  Members will vote to grant or deny each appeal. A vote to “Grant” indicates the appeal has been heard favorably, i.e., the person challenging the citation is successful. A vote to “Deny” indicates the appeal has been denied.

E.  The chairperson will tally the votes (voting only in case of a tie) and will maintain a record of all decisions of the Committee.

F.  The chairperson will document the results of the Committee’s decision, complete and sign the appropriate forms, and give them to Parking Services to be provided to the person making the appeal.

G.  Parking Services will notify all persons who request to make an in-person appeal of the date, time, and place of the next scheduled meeting.

APPENDIX C: Parking Permit Verification

license plate readers

I.  Purpose

The University of Dayton Parking Services as part of its operations verifies the permit status of vehicles that park on University property.  License Plate Readers (LPR) technology enables Parking Services to carry out its parking enforcement and general parking administration on properties owned or managed by the University. 

II.  Locations

LPR data is collected by UD Parking Services from vehicles on University-owned or managed roadways and parking lots. The UD LPR System includes two mobile vehicle-mounted systems operated by trained personnel.

III. Direction of Parking on Campus

Individuals who park in University-owned or managed properties should park in a manner such that they have a license plate facing out, facing the drive aisle (the aisle through which parking attendants drive).  That means that a vehicle with a front license plate can be “pulled through” or backed in.  A vehicle without a front license plate should only be parked facing in.

IV. Data Collected

A.  Parking Services uses mobile LPRs which are attached to marked vehicles to capture images of license plates that come into view as the LPR passes the vehicles.  The LPRs quickly capture images of license plates, converts them to text and compares them against the UD parking database containing an enumerated list of registered license plates authorized to park on University owned or managed property.

B.  LPRs record a vehicle’s license plate number and state of issuance, images of the vehicle and the license plate, and the date, time and location of the vehicle at the time the LPR passes the vehicle.  Parking Services Representatives operating a vehicle equipped with the LPR will receive an alert if the LPR scans a vehicle not authorized to park on campus, or not parking in accordance with its permit.

C.  The LPR System identifies a vehicle, not a specific person. No owner or driver information is captured or stored directly with the LPR record. However, vehicle LPR data is linked to individual patron accounts within the UD parking database.

V. Use of Data

UD Parking Services uses LPR data to validate parking authorization on campus and support the issuance of a parking citation if needed.  The Department of Public Safety may access information in the UD parking database for investigation purposes if needed. 

VI. Data Storage and Retention

The automated license plate readers system retains scanned license plates for 30 days and license plates cited for illegally parking for 365 days. The UD parking database, independent of the automated license plate reader system, already retains vehicle and citation information for four years.

VII. Privacy

All personnel with access to the LPR System use unique identifiers and passwords to access records and all login activity, record additions, and other activity is logged. Access to the LPR System by others (other than the software vendor for the system, for maintenance purposes) is strictly prohibited.

VIII. Public Notification

UD Department of Parking Services will keep the University community informed of its LPR data collection activities and policies via publishing of this Appendix C to its Policy on Parking Services on the University of Dayton’s Policies webpage.