Facility Reservation Request Form : University of Dayton, Ohio

Facility Reservation Request Form

*Due to high volume of usage during the weekdays, Campus Recreation will only be accepting rental requests for events that take place between Friday at 5pm and Sunday at 5pm. All other requests will be immediately denied. Exceptions to this rule will be made during periods when students are on break and summer semester.*

Form Instructions: In order to receive a response in a timely and accurate manner, please complete all areas of the form. If your request has multiple dates, you only need to submit 1 request. Please do not submit separate requests for each date. You can include the recurring dates in the description.

Contact Name:

Contact Email:

Contact Phone Number:

Organization Name:

Please provide a detailed description of your event:

Month

Day

Year

Date(s) Requested:

Hour

Minute

AM/PM

Reservation Start Time:

Hour

Minute

AM/PM

Reservation End Time:

Non-UD Community Organization

UD Department

UD Registered Student Organization

Please select the category that best describes your group:

If this is a UD Registered Student Organization, the event must be registered with the Center for Student Involvement prior to completing the facility reservation.

Yes

Is the event registered with the Center for Student Involvement?

Yes

Does the organization or activity have a Non-UD sponsor?

If yes to the above, who is the sponsor?

What equipment are you requesting? (tables, chairs etc.)

Number of Attendee's Expected:

Dayton and Surrounding Community

UD Faculty or Staff

UD Student's - Graduate

UD Student's - Undergraduate

Who is the intended audience for your event (check all that apply)?

Minors (Under age 18)*

Adults

The participants can be best described as:

*NOTE: As of January 1, 2015, UD instituted a Minor's Policy which will require any group facilitating an event or program involving minors to abide by all conditions of the policy to include maintaining specified ratios and training compliance.

No minors will be in attendance

Age 18+ years

Age 15-17 years

Age 9-14 years

Age 6-8 years

Age 1-5 years

If minors, what are the expected age ranges of event attendees? (Please check all that apply)*

*NOTE: A minimum of 2 “authorized adults” must be present during the minors program, while the actual number will vary based on group size and age of participants. Following the American Campers Association guideline, the following ratios apply: 6:1 for children 5 and younger; 8:1 for children ages 6-8; 10:1 for children ages 9-14; and 12:1 for children ages 15-17. Note that 2 authorized adults must be present until the last minor is picked up.

Yes

Is this event a fund-raiser or charity event?

Will there be an admission charge, sale of items (food, beverage, apparel etc.), collection of donations or any money generated at this event (excluding dues, assessments or initiation fees)?

Yes

Will any of the above occur at your event?

Yes

Will food and/or beverages be served?

Yes

Will there be any non-UD affiliated speakers or performers?

I agree and understand that this form is to be submitted at minimum of two (2) weeks prior to the event. If any minors will be in attendance, this form must be submitted four (4) weeks in advance. .Forms may be submitted up to a maximum of four (4) months prior to event. Incomplete request forms will not be accepted or reviewed. I understand that this form is a request for a Campus Recreation Facility rental and the completion of this form does not guarantee my rental request. ALL EVENTS ARE SUBJECT TO APPROVAL AT THE DISCRETION OF THE DEPARTMENT OF CAMPUS RECREATION

I Do Not Agree

I Agree

Please indicate your agreement with the above statement of understanding.

Click here to submit to Campus Recreation